Executive Administrative Assistant / Remote / Entry Level

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About the job Executive Administrative Assistant / Remote / Entry Level

We are devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

  • The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!
  • A highly competitive Paid Time Off plan, promoting quality work-life balance.
  • Subsidized gym memberships to help team members feel their best.
  • Medical, dental, vision, and life insurance packages for all US-based team members.
  • International Health Insurance Reimbursement Program for all international team members.
  • Device upgrade and learning reimbursement programs.
  • Motivating career development plans with clearly defined goals and rewards.
  • Additional job-specific incentives and bonuses.
Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and weve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!

YOUR DUTIES AND TASKS:
  • Answer phones and direct calls.
  • Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
  • Resolve billing issues with clients and internal team members.
  • Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
  • Support quality assurance checks of various internal and client facing reporting.
  • Organize new client contracts, create invoices, and process client payments.
  • Contribute to internal database maintenance, upkeep and data entry.
  • Research, order, & distribute company-wide gifts (2-3 times per year).
  • Organize company events, competitions, and special projects throughout the year.
  • Facilitate company holiday, time off, and schedule variation calendars.
DUTIES AND TASKS IF BASED IN LA:
  • Mail pickup at Downtown LA office twice per week
  • Scan and organize mail digitally
  • Record & deposit client payments
  • Collect and re-distribute company office equipment from staff in region (as needed)
  • Valid drivers license and reliable transportation in Los Angeles is required
YOU SHOULD HAVE:
  • Willingness to learn, grow, and collaborate with the team and company as a whole
  • Excellent verbal and written communication skills
  • A high level of discretion, ethics, and trustworthiness
  • Intermediate spreadsheet skills (preferred)
  • Innovative thinking and willingness to challenge existing methods where improvement is possible
  • Experience in bookkeeping / financial record keeping (preferred)
  • Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred)
  • The availability to work 40 hours per week from 9:00 am to 6:00 pm PST
  • Reliable space to work remotely - fast computer, quality internet, camera, microphone, speakers

This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.
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