The Role

We're looking for an Events & Experiences Coordinator to support the execution of BlinkRx's portfolio of biopharma trade shows, provider conferences, and BlinkRx-hosted executive programs. This role works directly with our Senior Events & Experiences Manager and is the operational backbone of every event we run — coordinating on-site logistics, attendee and travel coordination, and the pre- and post-event execution that makes each moment land.

The ideal candidate is highly organized, proactive, and energized by the fast-moving reality of live events. You're the person who shows up prepared, manages the details so others don't have to, and keeps things running smoothly when plans change on the ground.

This role can be remote with a preference for the Eastern or Central time zone, and requires approximately 20 to 30% travel for on-site event execution, including occasional evenings and weekends.

Responsibilities

Event Execution and On-Site Support

• Serve as on-site logistics lead at BlinkRx's priority events, including biopharma trade shows (Asembia, JPM Healthcare), provider conferences (Vision Expo), and BlinkRx-hosted executive programs
• Manage day-of coordination across staffing, booth setup, AV, signage, and attendee flow to ensure smooth execution
• Act as the primary point of contact for vendors and venue teams during events, troubleshooting in real time

Travel and Attendee Logistics

• Coordinate hotel blocks, room assignments, and attendee travel arrangements for BlinkRx staff attending major conferences
• Manage rooming lists and reservations, with attention to last-minute changes and competing priorities
• Build and maintain logistics trackers, run-of-show documents, and attendee briefings ahead of each event

Pre-Event Planning Support

• Support the Senior Manager on venue sourcing, vendor outreach, and materials production timelines
• Track project milestones and flag risks to keep deliverables on schedule
• Assist with booth design coordination, swag and collateral ordering, and shipping logistics
• Maintain organized documentation across events: contracts, vendor contacts, shipping records, and post-event notes

Post-Event Operations

• Conduct post-event inventory and materials returns
• Compile attendance, spend, and logistics notes to support the Senior Manager's post-event analysis
• Identify recurring pain points and suggest process improvements for future events

Qualifications

• 2-4 years experience in event coordination, marketing operations, or a similar role; healthcare or pharma industry experience is a plus but not required
• Demonstrated ability to manage multiple logistics workstreams simultaneously without dropping details
• Strong communicator who can coordinate across vendors, venues, and internal teams with low friction
• Comfortable with ambiguity and a fast-moving calendar; things change and you adapt without drama
• Proficiency in standard project management and coordination tools (Google Workspace, Asana or similar, Excel or Sheets)
• Willingness to travel 20 to 30% and support on-site execution including evenings and weekends

Preferred Qualifications

• Prior experience managing hotel blocks, group travel logistics, or attendee registration platforms
• Experience supporting executive-level events or programs
• Familiarity with event ops tooling (Cvent, Splash, or similar)