Wedding Planner (Aisle Planner Expert)

Other Jobs To Apply

No other job posts for this day.

Event Planning Virtual Assistant (VA) & Operations Support

Overview

I am a busy full-service wedding planner with a unique niche (combining planning with wellness coaching/LCSW expertise) looking for a proactive and highly organized Virtual Assistant to join my team. My goal is to streamline operations, increase efficiency, and scale the business.

This role is ideal for an experienced individual who can manage key administrative, logistical, and design tasks. Proficiency in industry-specific software is a must. This position offers ongoing, consistent work with potential for growth.

Core Responsibilities

The ideal candidate will support me across various functions, managing both administrative tasks and specialized planning execution:

Logistics & Administration

    Timeline Management:

    • Drafting and updating comprehensive event timelines in Aisle Planner.

    Vendor Coordination:

    • Assisting with collecting vendor contracts and essential details.

    Insurance Tracking:

    • Requesting, tracking, and filing Certificates of Insurance (COIs) for venues and vendors.

    Data Entry:

    • Maintaining accurate client and vendor information within Aisle Planner and our CRM.

    Email Support:

    Assisting with organizing and managing planning-related communications.

    Design & Project Management

      Floor Plan Design:

      Creating accurate, scaled event layouts within the

      Aisle Planner

      • software based on provided venue dimensions and sketches.

      Asset Placement:

      • Placing tables, chairs, bars, stages, and other specific decor items efficiently within the layouts.

      Task Management:

      Assisting with tracking internal project progress using Trello.

      Skills & Experience Required

        Proven experience in event planning administration

        • or as a Virtual Assistant within the events industry.

        Software Proficiency:

        Must be proficient in

        Aisle Planner

        . Experience with

        Trello

        • is a strong plus.

        Detail-Oriented:

        • Exceptional attention to detail in all tasks, from data entry to floor plans.

        Communication:

        • Excellent communication skills, highly responsive, and reliable.

        Proactive:

        A self-starter who can anticipate needs and problem-solve independently.

        Project Details & Application

          Project Type:

          • Hourly Contract (with potential for a monthly retainer)

          Timeline:

          Ongoing support (starting at 5-10 hours per week open to more)

          To Apply:

          Please include a brief description of your relevant experience and confirmation of your proficiency with Aisle Planner. Providing examples of past floor plan designs or timeline documents is ideal.

          We look forward to finding a talented professional to collaborate with and grow our team!

          Originally posted on

          Back to blog

          Other Jobs To Apply

          Narrative Video Caption Writer (English, Dialogue & Emotion)

          Narrative Video Caption Writer (English, Dialogue & Emotion)

          Immediate Opening in Dothan for a Grocery Warehouse Associate

          Watch Netflix (Tagger): $12-$46

          Visionary Creative Director, Video Podcasts

          Atlanta Hiring:Part-Time Reserve Flight Attendant

          Amazon Work From Home - No Experience Needed (At Work Home)

          Fresno Part-Time:Fulfillment Center-Order Picker

          Territory Manager- Phoenix, AZ

          Amazon Fulfillment Center - Order Picker

          Amazon Fulfillment Center - Equipment Coordinator

          Remote Content Moderator Jobs – Entry-Level Opportunities Paying $25 to $35 Per Hour

          Amazon Fulfillment Center - Warehouse

          Work From Home Customer Service Rep

          White House Correspondent

          Travel Consultant - Remote VIP

          Administrative Assistant, Director (Remote)

          BookLife/Prize Reviewer

          Freelance Broadcast Associate, Edit Job at MLB Network in Secaucus

          Part-Time Fulfillment Center-Warehouse Packer(North Las Vegas)

          Part-Time Walmart Equipment Operator – Birmingham(Recruiting)

          Grocery Warehouse Associate(Grocery Fulfillment)Vacancy in Phoenix

          Amazon Warehouse

          Pathways Operations Manager Intern - Summer 2027 - Now Hiring

          Part-Time Grocery Warehouse Associate(Albany) | Part Time Job

          Davenport Part-Time Opening:Fulfillment Center-Outbound Ship Dock

          Amazon Fremont:Part-Time Fulfillment Center-Warehouse Packer

          amazon warehouse $15+/ Hour

          amazon warehouse $15+/ Hour

          Davenport Part-Time Opening:Fulfillment Center-Outbound Ship Dock

          Amazon Fremont:Part-Time Fulfillment Center-Warehouse Packer

          Flexible Part-Time:Fulfillment Center-Warehouse-Dallas

          Sacramento Hiring:Part-Time Fulfillment Center-Warehouse

          Fulfillment Center-Warehouse(Part-Time)-Austin

          Flexible Part-Time:Warehouse Associate-Overnight Shift-Phoenix

          Team Member

          Railroad Track Maintainer

          Fulfillment Center-Package Sorter(PT)-Columbus,OH

          Sacramento Fulfillment Center($20-$24/hr) | Hiring

          Roanoke:Returns Processing Associate(Full-time,$21-$24/hr) | Hiring

          Advisor - Data Engineer at FedEx: 100% Remote (Memphis, TN, Harrison, AR, US)

          Insurance Sales Representative (remote)

          Apple is hiring: Broadcast Engineer, Technical Operations in Cupertino

          Inbound Patient Account Services Specialist (Remote)

          Remote Patient Care / Telehealth Pharmacist

          Urgent Part-Time:Overnight Warehouse Associate-Sort & Reset(Atlanta)

          Airport Janitorial Agent PT - AA JFK - No Experience Required

          $43.50/hr Flight Attendant-Atlanta(PT)

          Senior Retail Implementation & Delivery Lead

          Amazon Warehouse

          Common Interview Questions And Answers

          1. HOW DO YOU PLAN YOUR DAY?

          This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

          2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

          When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

          3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

          Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

          4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

          With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

          5. HOW DO YOU PROCESS INFORMATION?

          Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

          6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

          Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

          7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

          Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

          8. HOW TO PRIORITIZE WORK?

          The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

          9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

          Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

          10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

          This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...